Convert Invoice PDF to Excel
Invoice PDF to Excel for AP/AR: line items, totals, and taxes in one spreadsheet. Free online, no signup.
Your invoice PDF is processed temporarily and deleted after processing — we do not store your documents.
Drop your PDF here, or browse
Maximum file size: 20MB
How It Works
1. Upload your invoice PDF
Upload any invoice PDF. Supports complex formats like GST or VAT invoices.
2. AI extracts invoice data
Our AI identifies line items, quantities, prices, totals, and other invoice details.
3. Review extracted data
Preview the extracted invoice tables. Verify line items and amounts are correct.
4. Export to Excel
Download the organized data as an Excel file for accounting, expense tracking, or ERP import.
Step-by-Step Guide
Upload your invoice PDF
Upload any invoice PDF. Supports complex formats like GST or VAT invoices.
AI extracts invoice data
Our AI identifies line items, quantities, prices, totals, and other invoice details.
Review extracted data
Preview the extracted invoice tables. Verify line items and amounts are correct.
Export to Excel
Download the organized data as an Excel file for accounting, expense tracking, or ERP import.
This page is tuned for parsing complex invoices like Singapore GST invoices, China VAT invoices, and US 1099 forms where line items and tax rows need precise column mapping.
Why This Scenario Needs Its Own Page
- - Designed around invoice table semantics such as item rows, taxes, discounts, and totals.
- - Improves AP/AR handoff by standardizing extracted line-item columns.
- - Helps reduce manual copy-paste when vendors use different invoice layouts.
Best Fit
- - Accounts payable batching
- - Expense audit and reimbursement preparation
- - ERP import pre-processing from PDF invoices
May Need Another Workflow
- - Receipts with no tabular line items
- - Handwritten invoices with severe OCR ambiguity
Typical Columns We Extract
Pre-Export Quality Checklist
- - Cross-check line-item count against source PDF
- - Verify tax rate and total amount calculation
- - Normalize vendor naming before ERP import
Frequently Asked Questions
Real Input Example
Vendor invoice PDF with item lines, quantity, tax, and grand total.
Expected Invoice Sheet
| Invoice ID | Item | Qty | Unit Price | Tax | Line Total |
|---|---|---|---|---|---|
| INV-2026-0412 | Consulting Hours | 12 | 85.00 | 102.00 | 1122.00 |
| INV-2026-0412 | API Credits | 1 | 240.00 | 21.60 | 261.60 |
| INV-2026-0412 | Support Retainer | 1 | 500.00 | 45.00 | 545.00 |
When to pick another page
If you only need generic tables and no invoice semantics, use Extract Table from PDF.
Extract Table from PDFCommon Failure Fixes
Tax lines merged into item descriptions
Review row boundaries and split tax into its own column.
Currency symbols break numeric parsing
Keep currency in a separate column, numbers as plain values.
Multi-page invoices duplicate headers
Remove repeated header rows before final export.